CAREERS IN THE BUILDING INDUSTRY

CURRENT OPPORTUNITIES

Bookkeeper and Administrative Assistant

The West End Home Builders’ Association (WE HBA) is currently seeking a Bookkeeper and Administrative Assistant to join their team on a part-time or consultant basis (three days in the office per week). The successful applicant will be self-motivated, and detail orientated, with the ability to multi-task, with an emphasis on financial reporting and document management. The Bookkeeper will proactively assist the CEO and the Board of Directors in monitoring budgets and day-to-day cash flow and will be responsible for monthly financial reporting to the CEO and the Board of Directors. Experience working with a Board of Directors and with membership database management (i.e. Growth Zone) is not necessary but would be considered an asset.

 

Duties & Responsibilities:

  • Prepare accurate and timely financial statements on a monthly basis;
  • Maintain accurate and complete financial records including the chart of accounts, monthly bank reconciliations, working papers and all supporting financial information;
  • Process payments on a monthly basis for review and approval;
  • Review accounts receivable reports and follow-up on aged receivables on a weekly basis;
  • Assist with membership renewal and cancellation process;
  • Assist management with preparation and monitoring of budgets and day-to-day cash flow;
  • Provide management with information and financial analysis to support decision-making as required;
  • Provide financial information to external accountants and other external parties as required;
  • Assist in the timely calculations and implementation of salaries and applicable subsidy calculations;
  • Process bi-weekly payroll and maintain related records;
  • Provide monthly financial reports to CEO and staff (events, programs, AR, etc.);
  • Produce year end reports for review by CEO, Treasurer, and Board of Directors
  • Prepare monthly financial reporting package for CEO and Board of Directors;
  • Preparation annual reporting package for annual review, including coordination with accountants;
  • Ensure adherence to contracts and legislation;
  • Ensure compliance with local, provincial, and federal reporting requirements and related tax filings (HST remittances, T4s, annual return, etc.);
  • Membership database management, including membership and other invoicing (WE HBA utilizes Growth Zone);
  • Other administrative tasks and Provide administrative support to CEO & office staff as required.

 

Qualifications:

  • Completion of Post-Secondary education in Accounting or Finance, or equivalent;
  • At least 5 years of experience in a designated accounting capacity;
  • Previous experience working with a Board of Directors is an asset;
  • Ability to maintain cooperative working relationships with others in the Association;
  • Excellent organizational and problem solving skills;
  • Strong analytical and solution providing skills;
  • Meticulous attention-to-detail;
  • Self-confidence and maturity to work effectively with the CEO & Directors;
  • Strong interpersonal skills to manage key relationships (members, partners, government agencies, etc.)
  • Proficient in QuickBooks, Microsoft Outlook, Word, Excel, and PowerPoint;
  • Familiarity with Growth Zone (membership database) is considered an asset;
  • Valid Ontario G-license and access to a vehicle;
  • Both in office duties, with some flexibility for remote workdays.

 

Please e-mail a cover letter and copy of your resume, along with salary expectations to

Mike Collins-Williams, CEO, West End Home Builders’ Association. Please send your submissions to mikecw@westendhba.ca.

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